Board of Adjustment

Summary

Meeting Overview

The Board of Adjustment convened on November 12, 2018, at 1:00 PM in the Council Chambers at 200 East Main Street in Lexington, Kentucky, with Branden Gross presiding as the meeting officer. The board addressed three agenda items during the session, taking three votes on various matters before them. The meeting focused on routine administrative business and one conditional use permit application, with all items receiving approval from the board. No public comments were heard during this session, indicating a streamlined meeting focused primarily on board business and decision-making.

Attendance

The following members were present at the November 12, 2018 meeting:

• Branden Gross
• Jan Meyer
• Raquel Carter
• Harry Clarke
• Thomas Glover
• Joan Whitman

Absent: • Chad Needham

No members arrived late to the meeting.

Votes and Decisions

The Board took three unanimous votes during the November 12, 2018 meeting, with all six members present voting in favor of each item.

Meeting Minutes Approval 0:30 Harry Clarke motioned to approve the minutes from the October 8, 2018 meeting, with Joan Whitman providing the second. The motion passed unanimously 6-0, with votes from Branden Gross, Jan Meyer, Raquel Carter, Harry Clarke, Thomas Glover, and Joan Whitman.

PLN-BOA-18-00066: Berea Christian Church Parking Expansion 10:00 Harry Clarke motioned to approve the conditional use permit for Berea Christian Church to expand their church parking lot, seconded by Joan Whitman. The Board approved the application unanimously 6-0, subject to revised findings and conditions distributed by staff. All six members - Branden Gross, Jan Meyer, Raquel Carter, Harry Clarke, Thomas Glover, and Joan Whitman - voted in favor of the conditional use permit.

2019 Meeting Schedule Adoption 50:00 Thomas Glover motioned to adopt the Board of Adjustment meeting and filing schedule for 2019, which includes changing the meeting time to 1:30 p.m. Jan Meyer seconded the motion. The Board unanimously approved the new schedule 6-0, with supporting votes from Branden Gross, Jan Meyer, Raquel Carter, Harry Clarke, Thomas Glover, and Joan Whitman.

All three votes demonstrated complete consensus among Board members, with no dissenting votes or abstentions recorded for any of the items considered during the meeting.

Approval of Minutes

0:30

The board considered the minutes from the October 8, 2018 meeting for approval. Harry Clarke and Joan Whitman participated in the discussion of this agenda item.

The minutes were reviewed and subsequently approved by the board without recorded objections or amendments.

Conditional Use Permit for Berea Christian Church

10:00

The Board reviewed conditional use permit application PLN-BOA-18-00066 for Berea Christian Church's request to expand its parking lot. The discussion centered on revised findings and conditions that had been prepared for the project.

Key speakers during the discussion included Sam Brawner, Thomas Glover, and Harry Clarke, who presented the updated proposal materials to the Board. The revised findings and conditions addressed the church's need for additional parking capacity to serve its congregation.

The Board members reviewed the technical aspects of the parking lot expansion, including the proposed layout, drainage considerations, and compliance with local zoning requirements. The discussion focused on ensuring the expansion would meet municipal standards while addressing the church's operational needs.

After reviewing the revised findings and conditions presented by staff and the applicant's representatives, the Board reached consensus on the proposal. The conditional use permit was approved, allowing Berea Christian Church to proceed with its parking lot expansion project under the agreed-upon conditions.

The approval enables the church to move forward with construction of the additional parking spaces, which will help accommodate increased attendance and community activities at the facility.

2019 Meeting & Filing Schedule

50:00

The Board discussed and adopted the meeting and filing schedule for the upcoming 2019 calendar year. Key speakers during this agenda item included Thomas Glover and Jan Meyer.

The primary change proposed for the 2019 schedule was adjusting the regular meeting time to 1:30 p.m. This represented a modification from the current meeting schedule and required Board approval for implementation.

The Board reviewed the proposed dates and timing for their regular meetings throughout 2019, as well as associated filing deadlines that correspond with the meeting schedule. The discussion covered the practical implications of the new meeting time and ensured that the schedule would accommodate the Board's operational needs and public participation requirements.

Following their discussion of the proposed 2019 meeting and filing schedule, including the change to 1:30 p.m. meeting times, the Board approved the schedule as presented. This approval establishes the official calendar for Board meetings and related filing deadlines for the 2019 calendar year.