Rural Land Management Board

Summary

Meeting Overview

The Rural Land Management Board convened on February 27, 2019, at 3:30 PM in the Council Chamber at the Government Center, with Gloria Martin presiding as chair. The board addressed 11 agenda items during the session, including routine administrative matters and committee reports. The meeting included 4 motions and votes, with the board approving the minutes from the previous meeting and voting on procedural matters including the transition from closed executive session back to open session and final adjournment. No public comments were received during the designated public comment period. The board deferred new business items to a future meeting while receiving informational reports from the chair, staff, and the Education & Outreach Committee.

Attendance

The following members were present at the February 27, 2019 meeting:

Present: • Gloria Martin • Zach Davis • Philip Meyer • Don Robinson • Will Mayer • Headley Bell • Mary Ann Delaney • Dennis Anderson

Absent: • John McNamara • Christine Stanley • Ian Young

Late: • None

Eight members attended the meeting, with three members absent and no late arrivals recorded.

Votes and Decisions

The meeting included four unanimous votes with all eight members present participating in each decision.

Approval of Meeting Minutes Don Robinson motioned to approve the January 30, 2019 and February 13, 2019 minutes, with Headley Bell providing the second. The motion passed unanimously 8-0, with all members voting in favor: Gloria Martin, Zach Davis, Philip Meyer, Don Robinson, Will Mayer, Headley Bell, Mary Ann Delaney, and Dennis Anderson.

Closed Session Motion Zach Davis motioned to enter into closed session to discuss potential acquisition of a real property interest, seconded by Don Robinson. The motion passed unanimously 8-0, with the same eight members voting in favor.

Administrative Discussion Authorization Mary Ann Delaney motioned for the Chair to discuss budgeting and finance with the Administration, with Zach Davis seconding the motion. This motion also passed unanimously 8-0, with all eight members supporting the decision.

Meeting Adjournment Don Robinson motioned to adjourn the meeting, seconded by Philip Meyer. The adjournment motion passed unanimously 8-0, with all members voting in favor.

All four votes demonstrated complete consensus among the board members, with no opposition or abstentions recorded on any matter. The consistent participation of all eight members—Gloria Martin, Zach Davis, Philip Meyer, Don Robinson, Will Mayer, Headley Bell, Mary Ann Delaney, and Dennis Anderson—throughout the voting process indicates full attendance and engagement during the decision-making portions of the meeting.

Budget and Financial Actions

The meeting addressed one financial item involving a refund transaction.

The board discussed a $230 refund from the Blue Grass Community Foundation. This refund represents funds being returned to the organization, though the specific reason for the refund was not detailed in the available meeting materials.

No additional budget items, expenditure approvals, or other financial actions were recorded during this meeting session.

Appointments

The meeting addressed two personnel changes affecting local boards and committees.

Appointments Made: • Christine Stanley was appointed to the Historic Preservation Group

Resignations Accepted: • Greg Bibb resigned from the Rural Land Management Board

These appointments and resignations represent routine administrative actions to maintain proper staffing levels on various municipal boards and committees that support local government operations.

Attendance

Chair Gloria Martin called the meeting to order and announced the attendance for the February 27, 2019 meeting.

Martin provided an overview of which members were present and noted any excused absences for the record. This agenda item served as the standard roll call procedure to establish a quorum and document official attendance.

The attendance announcement was informational in nature, with no discussion or debate required. Chair Martin's announcement established the formal record of member participation for the meeting proceedings.

*Note: Specific attendance details and transcript timestamps were not available in the provided meeting materials.*

Approval of Minutes

The board considered the approval of minutes from two previous meetings during this agenda item. The minutes under review were from the January 30, 2019 meeting and the February 13, 2019 meeting.

Key speakers during this discussion included Gloria Martin, Don Robinson, and Headley Bell. The board members reviewed the documentation from both meetings to ensure accuracy and completeness before proceeding with formal approval.

Following the review and discussion, the board voted to approve the minutes from both the January 30, 2019 and February 13, 2019 meetings. The motion was successful, with the minutes receiving official approval from the board.

This routine procedural item ensures that the official record of previous board meetings is formally adopted and becomes part of the permanent record of the organization's proceedings.

Unfinished Business

During the unfinished business portion of the meeting, Beth Overman provided an update on the RLMB's account at the Blue Grass Community Foundation.

The discussion was informational in nature, with Overman presenting details about the status of the organization's account with the foundation. No specific concerns were raised during this agenda item, and no formal action was taken.

This update served to keep board members informed about the current status of the RLMB's financial relationship with the Blue Grass Community Foundation as part of ongoing business matters.

New Business

The New Business agenda item was briefly addressed during the meeting, with Gloria Martin serving as the key speaker for this section.

The primary item scheduled under New Business was a report from Elisabeth Jensen, a new participant in the PDR (Professional Development Review) program. However, this presentation was postponed and did not take place during the meeting.

No additional details were provided regarding the reason for the postponement or when the report might be rescheduled. The agenda item was deferred without further discussion of alternative new business matters.

The brief handling of this agenda item suggests that Jensen's report was the only new business scheduled for consideration at this meeting.

Chair Report

Chair Gloria Martin provided an informational report on her recent activities and updates regarding the Planning, Design and Review (PDR) department.

Key Activities Reported: - Chair Martin reported on her attendance at various meetings, though specific details of these meetings were not provided in the available materials - She provided an update on the current status of PDR under the Chief Administrative Officer (CAO)

Speakers: - Gloria Martin (Chair)

Outcome: This was an informational item with no action required. The report served to keep board members informed of the Chair's activities and departmental updates.

*Note: Specific transcript timestamps are not available for this agenda item. Additional details about the specific meetings attended or the nature of PDR's status under the CAO were not included in the extracted materials.*

Staff Report

During agenda item VI, Ms. Beth Overman provided an informational report to the meeting participants. The report focused on recent activities of the Planning Commission, specifically highlighting their work session and an upcoming vote that was scheduled to take place.

Ms. Overman briefed the attendees on the Planning Commission's deliberations during their work session, though the specific details of the topics discussed were not elaborated upon in the available materials. The report also addressed an upcoming vote that the Planning Commission was preparing to conduct, indicating ongoing planning matters requiring formal action.

Headley Bell also participated in this agenda item, though the nature of his contribution to the discussion was not detailed in the source materials.

The staff report served as an informational update rather than requiring any formal action from the meeting participants. This type of report typically helps keep governing bodies informed about the activities and progress of various commissions and committees within their jurisdiction.

The agenda item was classified as a discussion item, allowing for questions or comments from meeting participants regarding the Planning Commission's activities and upcoming decisions. However, no specific concerns or debates were documented in the available materials.

This staff report represents a standard communication mechanism between different governmental bodies, ensuring transparency and coordination in planning and administrative processes.

Education & Outreach Committee Report

Committee Chair Zach Davis presented the Education & Outreach Committee report during the February 27, 2019 meeting. Davis outlined the committee's current objectives and provided an update on their meeting schedule.

Beth Overman also participated in the discussion as a key speaker, contributing to the committee's report presentation.

The report served as an informational update to the board, providing members with insight into the committee's ongoing activities and planned initiatives. The presentation covered the committee's strategic objectives and outlined their scheduled meetings for the upcoming period.

This agenda item was structured as a discussion item, allowing board members to receive updates on the committee's work and ask questions about their educational and outreach efforts. The report concluded without requiring any formal action from the board, as it was presented for informational purposes only.

The Education & Outreach Committee's report represents part of the board's regular committee reporting process, ensuring all members stay informed about the various committee activities and their progress toward established goals.

Public Comment

No members of the public provided comment during the public comment period for this meeting. The agenda item was acknowledged but no speakers came forward to address the board or council.

Closed Executive Session

The board entered into a closed executive session during agenda item IX to discuss the potential acquisition of a real property interest. Gloria Martin was identified as a key speaker during this portion of the meeting.

In accordance with standard executive session procedures, the board moved into closed session to discuss matters involving real estate acquisition that require confidential deliberation. The specific details of the property interest under consideration and the nature of the discussions were not disclosed in the public record, as is typical for executive sessions dealing with real estate matters.

The session was classified as informational, indicating that the board received information and engaged in discussion but did not take formal action during the closed portion of the meeting. Any decisions or votes related to the property acquisition would need to be conducted in open session following the conclusion of executive session discussions.

Executive sessions are permitted under state open meeting laws when discussing certain sensitive matters, including real estate acquisitions where public discussion could potentially compromise the government entity's negotiating position or affect property values. The board followed proper procedures by announcing the general nature of the executive session topic before entering closed session.

Open Session

The board addressed agenda item X, which involved approving a motion for the Chair to engage in discussions with the Administration regarding budgeting and finance matters.

Key speakers during this agenda item included Mary Ann Delaney and Zach Davis, who participated in the discussion of this resolution.

The motion specifically authorized the Chair to conduct discussions with the Administration on budgeting and finance topics. The board considered this resolution as part of their open session proceedings.

Following discussion, the board voted to approve the motion, granting the Chair the authority to proceed with the proposed budgeting and finance discussions with the Administration.

The resolution was successfully approved by the board members present at the meeting.

Adjournment

The board concluded the meeting with agenda item XI, a resolution to adjourn. Don Robinson and Philip Meyer were the key speakers during this final agenda item.

The board voted to approve the adjournment motion, bringing the February 27, 2019 meeting to a close.