August 8 2023 Water Quality Fees Board

Summary

Meeting Overview

The Water Quality Fees Board met on August 8, 2023, at 9:00 a.m. in the North Elkhorn Conference Room at the Tate Building, 125 Industrial Avenue, Suite 180. George Woolwine presided over the meeting, which included nine agenda items and resulted in 10 motions and votes. The board approved the minutes from the April 13, 2023 meeting, a change order request for the FY 2021 Hartland HOA project, and two grant selections for fiscal year 2024: the Class A Neighborhood Grant and the Class B Education Grant. The meeting also included informational updates on remaining funds recommendations and the status of incentive grants. No public comments were heard during the meeting.

Attendance

Present: - George Woolwine - Harry Clarke - David Lowe - Aaron Vaught

Absent: - Donna Fogle

Late: - None

Votes and Decisions

All votes taken during the meeting were unanimous.

Approval of April 13, 2023, Meeting Minutes 2:49 Motion by Harry Clarke, seconded by Aaron Vaught. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2021 Hartland HOA Change Order Request 15:55 Motion by David Lowe, seconded by Aaron Vaught. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class B Education Grant Selection for Bluegrass Greensource, Inc. 30:07 Motion by Harry Clarke, seconded by Aaron Vaught. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class B Education Grant Selection for Fayette County Public Schools 31:28 Motion by Aaron Vaught, seconded by Aaron Vaught. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class A Neighborhood Grant Selection for Waterford II Homeowners Association, Inc. 55:49 Motion by Harry Clarke, seconded by David Lowe. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class A Neighborhood Grant Selection for Friends of Wolf Run, Inc. 1:01:04 Motion by Aaron Vaught, seconded by Harry Clarke. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class A Neighborhood Grant Selection for Sunny Slope Farms Homeowners Association, Inc. 1:02:19 Motion by Harry Clarke, seconded by David Lowe. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class A Neighborhood Grant Selection for Beaumont Residential Association, Inc. 1:04:40 Motion by Harry Clarke, seconded by David Lowe. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class A Neighborhood Grant Selection for The Rotary Club of Lexington, Kentucky, Inc. 1:06:36 Motion by Harry Clarke, seconded by David Lowe. Passed unanimously 4-0. Voting in favor: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

FY 2024 Class A Neighborhood Grant Selection for Beaumont Residential Association, Inc. (second application) 1:09:49 Motion by Harry Clarke, seconded by David Lowe. Failed unanimously 0-4. Voting against: George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

Budget and Financial Actions

The meeting addressed eight financial items totaling $320,167.62 in grants and change orders.

Change Order

• FY 2021 Hartland HOA Change Order Request: $3,797.62 to Hartland Homeowners Association

FY 2024 Class B Education Grants

• Bluegrass Greensource, Inc.: $40,000.00
• Fayette County Public Schools: $39,900.00

FY 2024 Class A Neighborhood Grants

• Waterford II Homeowners Association, Inc.: $120,000.00
• Friends of Wolf Run, Inc.: $53,020.00
• Sunny Slope Farms Homeowners Association, Inc.: $54,450.00
• Beaumont Residential Association, Inc.: $6,000.00
• The Rotary Club of Lexington, Kentucky, Inc.: $3,000.00

Call to Order

George Woolwine called the meeting to order at 9:01 a.m. 1:45

Approval of 4/13/23 Minutes

2:15

The board reviewed and approved the minutes from the April 13, 2023 meeting. George Woolwine, Harry Clarke, and Aaron Vaught participated in this agenda item. The minutes were approved without noted objections or concerns.

Postponements/Withdrawals

George Woolwine reported that there were no postponements or withdrawals to discuss at this meeting 3:23.

FY 2021 Hartland HOA Change Order Request

Scott Southall presented a request for additional funds for the Hartland HOA project due to increased costs 3:59.

The change order request was approved.

FY 2024 Class A Neighborhood Grant Selection

16:26

The board discussed and approved several Class A Neighborhood Grant applications during this agenda item.

Key Participants

The discussion involved board members George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

Outcome

The board approved the Class A Neighborhood Grant applications that were presented for consideration.

FY 2024 Class B Education Grant Selection

16:59

The board discussed and approved several Class B Education Grant applications during this agenda item. Key participants in the discussion included George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

The board reviewed multiple grant applications and ultimately approved the Class B Education Grant selections for fiscal year 2024. While specific details about individual applications, funding amounts, or particular concerns raised during the discussion are not available from the meeting record, the item resulted in a successful approval outcome.

Remaining Funds Recommendation/Discussion

1:10:32

The board discussed the allocation of remaining funds for future projects during this agenda item. Key participants in the discussion included George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

The discussion focused on how to best utilize available funds for upcoming initiatives. While specific details about the proposed allocations were not documented in the meeting record, the board engaged in deliberation regarding the distribution and use of these remaining resources.

This item was classified as informational in nature, indicating that the primary purpose was to present information and facilitate discussion among board members rather than to reach a formal decision or vote. The discussion concluded without a specific binding outcome being recorded.

Incentive Grant Status Update

The board received an informational presentation on the status of various incentive grants 1:11:47. The update was presented by George Woolwine, Harry Clarke, David Lowe, and Aaron Vaught.

This agenda item focused on providing the board with current information regarding incentive grant programs and their implementation status. As an informational presentation, the item was designed to keep board members apprised of ongoing grant activities rather than to seek approval or make decisions on new initiatives.

The specific details of which grants were discussed, their current status, any challenges encountered, or next steps were not included in the available meeting materials. However, the involvement of multiple speakers suggests that the update covered various aspects or programs within the incentive grant portfolio.

Adjournment

The meeting was adjourned by George Woolwine at approximately 1:35:40.