Planning Commission Subdivision (Sub) Committee

Summary

Meeting Overview

The Subdivision Committee convened on April 2, 2026, at 8:30 a.m. at the Phoenix Building, 3rd Floor Conference Room. The meeting covered a total of 7 agenda items, all of which were approved by the committee. Over the course of the meeting, 7 motions and votes were taken and 1 public comment was heard. The agenda items considered included the Thomas & Ann Asbury Property, Patchen Wilks Unit 3, The Maxwell, Lochmere Tract 4-B, Clays Mill Baptist Church, Bread & Roses LLC Property, and Parker Tobacco Co. Inc — each receiving approval.

Attendance

The following 18 members were present at the April 2, 2026 Commission meeting:

• Vaughan Adkins, Steve Parker, Eric Sutherland, Brooke Gray, Lane Gilliam, Embry Beatty, Rob Volpenhein, Scott Burton, Eve Miller, Scott Thompson, Chris Dent, Tyler Skaggs, Traci Wade, Daniel Crum, Chris Chaney, Cheryl Gallt, Paula Owens, and Tracy Jones.

No members were recorded as absent or late.

Votes and Decisions

The Commission took action on seven items at the April 2, 2026 meeting, all of which passed by voice vote.

• PLN-FRP-26-00008 — The Commission approved the Thomas & Ann Asbury Property final subdivision plan with 10 conditions. The motion was made by Frank. 14:49

• PLN-MJSUB-26-00002 — The Commission approved the Patchen Wilks, Unit 3 preliminary subdivision plan with 11 conditions. 30:13

• PLN-MJDP-26-00019 — The Commission approved The Maxwell development plan with 13 conditions. 44:21

• PLN-MJDP-26-00015 — The Commission approved the Lochmere Tract 4-B development plan with 7 conditions. 55:34

• PLN-MJDP-26-00016 — The Commission approved the Clays Mill Baptist Church development plan with 14 conditions. 1:02:45

• PLN-MJDP-26-00020 — The Commission approved the Bread & Roses, LLC Property development plan with 13 conditions. 1:12:32

• PLN-MJDP-26-00021 — The Commission approved the Parker Tobacco Co. Inc development plan with 6 conditions. 1:38:57

All seven items were decided by voice vote; no roll call votes were recorded, and no individual ayes, nays, or abstentions are available for any item beyond the first motion maker.

Public Comment

One member of the public addressed the Commission during the public comment period. 1:35:44

• Adrian Bryant spoke regarding the Parker Tobacco Co. Inc development. Bryant raised concerns about the development's potential impact on neighboring properties, with particular attention to residents whose properties back up directly to the development site. He stressed the importance of continuing discussions around landscaping buffers as a means of addressing those concerns.

Contested Items

• ED Zone Text Amendment: The Commission engaged in a lengthy and heated discussion regarding proposed changes to the ED Zone. Key concerns raised during the debate centered on site-specific amendments and the potential impact on residential development. The structured data does not specify the individual commissioners or parties involved in the disagreement, nor does it record a final outcome from the discussion.

Thomas & Ann Asbury Property

Agenda Item: PLN-FRP-26-00008 2:03

The Commission took up a discussion item regarding the final subdivision plan for the Thomas & Ann Asbury Property. The item also included a waiver request related to lot frontage requirements.

Key speakers on this item were Cheryl and Gary Rowland. The discussion centered on the final subdivision plan, with the lot frontage waiver request forming a notable component of the review.

The Commission ultimately approved the item.

> *Note: Detailed arguments, specific concerns raised, and the full back-and-forth of the discussion are not available in the source data for this item. Readers seeking the complete deliberation are encouraged to view the meeting video beginning at timestamp 02:03.*

Patchen Wilks, Unit 3

Agenda Item: PLN-MJSUB-26-00002 | 15:50

The Commission took up a discussion item regarding the preliminary subdivision plan for Patchen Wilks, Unit 3. The item also included consideration of a waiver request for alternate street cross-sections associated with the proposed subdivision.

Key speakers on this item included Cheryl and Rory Cahill, who participated in the presentation and discussion before the Commission.

The Commission reviewed the preliminary subdivision plan and the accompanying waiver request, which sought approval for street cross-sections that differ from standard requirements. Following discussion, the Commission approved the item.

*Note: Additional details regarding specific concerns raised, the substance of the presentation, and the full scope of debate are not available in the source materials for this item.*

The Maxwell

Agenda Item: PLN-MJDP-26-00019 30:44

The Commission took up a discussion item regarding The Maxwell, a development plan that included a waiver request to eliminate a sidewalk and add a pergola.

Key speakers on this item were Cheryl and Matt Carter, who presented and discussed the proposal before the Commission. The discussion centered on the development plan details, specifically the two notable modifications being sought: the removal of a sidewalk from the site plan and the addition of a pergola structure.

The Commission reviewed the waiver request and the associated development plan elements as presented. Following discussion, the item was approved.

*Note: Additional details regarding specific concerns raised, conditions of approval, and the full substance of the debate are not available in the source materials for this item.*

Lochmere Tract 4-B

Agenda Item: PLN-MJDP-26-00015 | 44:51

The Commission took up a discussion item regarding the development plan for Lochmere Tract 4-B, which involves a proposed rezoning of the tract from residential to neighborhood business.

Key speakers on this item included Cheryl and Tony Barrett. The discussion centered on the development plan and the implications of the rezoning request.

The item was approved by the Commission.

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*Note: The available structured data for this agenda item is limited. A fuller summary of the specific arguments presented, concerns raised, and conditions of approval — including details from Cheryl's and Tony Barrett's remarks — would require additional source material from the meeting transcript or staff report.*

Clays Mill Baptist Church

Agenda Item: PLN-MJDP-26-00016 56:10

The Commission took up a discussion item regarding a development plan for Clays Mill Baptist Church, which involved a rezoning request from single-family residential to medium density residential.

Key speakers on this item included Cheryl and Scott Southall, who participated in the presentation and discussion of the proposal.

The item was approved by the Commission following discussion.

*Note: Additional details regarding the specific arguments made, concerns raised, and the full scope of the presentation are not available in the provided record beyond what is summarized above.*

Bread & Roses, LLC Property

Agenda Item: PLN-MJDP-26-00020 | 1:03:19

The Commission took up a discussion item regarding the development plan for the Bread & Roses, LLC Property, which involved a proposed rezoning from professional office to neighborhood business.

Key speakers on this item included Cheryl and Dick Murphy, who participated in the presentation and discussion of the proposal.

The item was ultimately approved by the Commission.

*Note: Additional details regarding specific arguments made, concerns raised, or conditions attached to the approval — such as site details, use specifications, or public comment — are not available in the source materials for this item.*

Parker Tobacco Co. Inc

Agenda Item: PLN-MJDP-26-00021 1:13:03

The Commission took up a discussion and development plan review for Parker Tobacco Co. Inc., centered on a proposed rezoning of the subject property from wholesale and warehouse business to neighborhood business.

Key speakers on this item included Cheryl and Brad Boaz, who participated in the presentation and discussion of the development plan.

The Commission ultimately approved the development plan for Parker Tobacco Co. Inc.

*Note: Additional details regarding specific concerns raised, conditions of approval, and the full substance of the presentation were not available in the source materials for this item.*